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The City Council meets the second or fourth Monday of each month in the Judicial Complex located at 3821 Grandview Road at 7:00 p.m. Should that Monday be a holiday, the meeting will be held the next day, Tuesday. Meeting updates will be posted here as they become available. Check back soon.
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JANUARY 12, 2009
MINUTES
REGULAR COUNCIL MEETING
JANUARY 12, 2009
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Monday, January 12, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember Long gave the Invocation, followed by the Pledge of Allegiance to the Flag.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Long, Lott, Weaver, McGee, and Watts. Also present were Department Heads Burkhalter, Davis, Hogan, Thompson, Fire Chief Brown, Police Chief Johnson, Assistant Police Chief Montgomery, Contract Engineers Jerry and Stewart Peters, the City Attorney, the City Clerk and the City Treasurer.
APPROVAL OF AGENDA. Councilmember McGee moved to approve the Agenda. The motion was seconded by Councilmember Weaver and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, December 22, 2008. Councilmember McGee moved to accept the minutes of December 22, 2008 as written. The motion was seconded by Councilmember Watts and passed by voice vote.
SITE DEVELOPMENT. Grand Lodge of F&AM of Alabama. Stewart Peters, contracted engineer, stated the plans for the Grand Lodge of F&AM of Alabama had been reviewed by all appropriate Department Heads and the plans were in compliance with regulations. At this time, Mr. Peters introduced architect, Edward Brummer. Mr. Brummer updated the Council on the plans and stated the new lodge would be the headquarters for the Free & Accepted Masons of Alabama. Councilmember McGee made a motion to approve the site development for the Grand Lodge of F&AM of Alabama. The motion was seconded by Councilmember Watts and passed by voice vote.
REPORT OF COUNCILMEMBERS. Mayor Kelley stated City Hall would be closed Monday, January 19, 2009, in observance of Robert E. Lee & Martin Luther King Jr. Day.
DEPARTMENT HEADS. No reports were given.
OPEN TO THE FLOOR. No comments were made.
ADJOURNMENT. There being no further business, Councilmember McGee moved to adjourn. The motion was seconded by Councilmember Watts and passed by voice vote. The meeting adjourned at 7:08 p.m.
Respectfully submitted,
.
Teresa Mercer
City Clerk
APPROVED:
Al Kelley,
Mayor
JANUARY 26, 2009
MINUTES
REGULAR COUNCIL MEETING
JANUARY 26, 2009
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Monday, January 26, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember Lott gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Long, Lott, Weaver, and Watts. Also present were Department Heads Burkhalter, Harris, Hogan, Moore, Sherrill, Thompson, Fire Chief Brown, Police Chief Johnson, Assistant Police Chief Montgomery, Contract Engineers Jerry and Stewart Peters, the City Attorney, the City Clerk and the City Treasurer.
APPROVAL OF AGENDA. Councilmember Lott moved to approve the Agenda. The motion was seconded by Councilmember Long and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, January 12, 2009. Councilmember Watts moved to accept the minutes of January 12, 2009 as written. The motion was seconded by Councilmember Weaver and passed by voice vote.
PUBLIC HEARING. Rezoning Request. Gibbons Highway 14, LLC/ B-3 (Highway Commercial). At this time Mayor Kelley opened the public hearing. He asked for any comments from the floor. There were none. Mayor Kelley then closed the public hearing.
ORDINANCE Z09-01. Gibbons Highway 14, LLC/ B-3 (Highway Commercial). First Reading. Councilmember Watts moved to dispense with the reading of the metes and bounds contained in Ordinance Z09-01. The motion was seconded by Councilmember Lott and passed by voice vote. Ordinance Z09-01 was read in full, except the property description contained therein. No further action was taken on this Ordinance at this meeting.
ORDINANCE 09-01. Amending Ordinance 07-07/ Business License Code of the City of Millbrook, Alabama Schedule of Licenses and Fees. First Reading. Ordinance 09-01 was read in full. Councilmember Watts moved to suspend the rules of the State of Alabama and the City of Millbrook in order to vote on Ordinance 09-01 later in the meeting. The motion was seconded by Councilmember Lott and a roll call vote was taken. Yeas, Mayor Kelley, Councilmembers Long, Lott, Weaver, and Watts. Nays, none. The motion passed unanimously.
RESOLUTION 09-01. Account of Cost of Abatement. Resolution 09-01 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-02. Solicitation of Bids for Water Line. Resolution 09-02 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-03. Authorizing Mayor to Enter into Contract/ Knowledge Management Solutions, Inc (KMS). Resolution 09-03 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-04. Authorizing Mayor to Enter into Contract/ Landmark Engineering & Construction, LLC. Resolution 09-04 was read in full. Action on this Resolution was deferred until later in the meeting.
ABC LICENSE. Habaneros Mexican Restaurant. Restaurant Retail Liquor. Mayor Kelley asked if all background information had been checked. Police Chief Johnson stated it had and everything was in order. Councilmember Lott moved to approve the ABC License for Habaneros Mexican Restaurant. The motion was seconded by Councilmember Watts and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Millbrook Revelers. February 14, 2009, 10:00 a.m. to 4:00 p.m. Millcreek Park, Main Street to Air Now parking lot. Councilmember Watts moved to approve the Public Assembly Permit for the Millbrook Revelers. The motion was seconded by Councilmember Lott and passed by voice vote.
REPORT OF COUNCILMEMBERS. At this time, Mayor Kelley recognized fallen Montgomery Police Officer Broadway. He stated the City’s thoughts were with Officer Broadway’s family and the City of Montgomery.
REPORT OF DEPARTMENT HEADS. No reports were made.
OPEN TO THE FLOOR. No comments were made.
VOTE ON ORDINANCE 09-01. Amending Ordinance 07-07/ Business License Code of the City of Millbrook, Alabama Schedule of Licenses and Fees. First Reading. Councilmember Watts moved to adopt Ordinance 09-01. The motion was seconded by Councilmember Long and roll call vote was taken. Yeas, Mayor Kelley, Councilmembers Long, Lott, Weaver, and Watts. Nays, none. The motion passed unanimously.
VOTE ON RESOLUTION 09-01. Account of Cost of Abatement. At this time, Mayor Kelley called for any objections from the floor. There were none. Councilmember Watts moved to adopt Resolution 09-01. The motion was seconded by Councilmember Weaver and passed by voice vote.
VOTE ON RESOLUTION 09-02. Solicitation of Bids for Water Line. Councilmember Lott moved to adopt Resolution 09-02. The motion was seconded by Councilmember Weaver and passed by voice vote.
VOTE ON RESOLUTION 09-03. Authorizing Mayor to Enter into Contract/ Knowledge Management Solutions, Inc (KMS). Councilmember Watts moved to adopt Resolution 09-03. The motion was seconded by Councilmember Weaver and passed by voice vote.
VOTE ON RESOLUTION 09-04. Authorizing Mayor to Enter into Contract/ Landmark Engineering & Construction, LLC. Councilmember Long moved to adopt Resolution 09-04. The motion was seconded by Councilmember Weaver and passed by voice vote.
ADJOURNMENT. There being no further business, Councilmember Watts moved to adjourn. The motion was seconded by Councilmember Weaver and passed by voice vote. The meeting adjourned at 7:14 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
FEBRUARY 9, 2009
MINUTES
REGULAR COUNCIL MEETING
FEBRUARY 9, 2009
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Monday, February 9, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember McGee gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Long, Lott, McGee and Watts. Also present were Department Heads Burkhalter, Davis, Harris, Hogan, Moore, Sherrill, Thompson, Fire Chief Brown, Police Chief Johnson, Assistant Police Chief Montgomery, Contract Engineers Jerry and Stewart Peters, the City Attorney and the City Clerk.
APPROVAL OF AGENDA. Councilmember Watts moved to amend the Agenda to add the contract with Judicial Corrections Services. The motion was seconded by Councilmember McGee and passed by voice vote. Councilmember McGee moved to approve the Agenda as amended. The motion was seconded by Councilmember Watts and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, January 26, 2009. Councilmember McGee moved to accept the minutes of January 26, 2009 as written. The motion was seconded by Councilmember Watts and passed by voice vote.
ORDINANCE Z09-01. Gibbons Highway 14, LLC/ B-3 (Highway Commercial). Second Reading. Councilmember McGee moved to dispense with the reading of the metes and bounds contained in Ordinance Z09-01. The motion was seconded by Councilmember Watts and passed by voice vote. Ordinance Z09-01 was read in full, except the property description contained therein. Action on this Ordinance was deferred until later in the meeting.
RESOLUTION 09-05. A Resolution of General and Permanent Nature/ Employees’ Retirement System of Alabama 25 Year Retirement Plan. First Reading. Resolution 09-05 was read in full. No further action was taken on this Resolution at this meeting.
RESOLUTION 09-06. Appointment/ Reappointment to the Tree and Beautification Commission. Resolution 09-06 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-07. Approval of Bid Solicitation for Equipment/ Parks and Recreation Department. Resolution 09-07 was read in full. Action on this Resolution was deferred until later in the meeting.
JUDICIAL CORRECTIONS SERVICES. Contract. City Attorney, Art Elsner, updated the Council concerning the contract with Judicial Corrections Services. He stated the services would help Millbrook Municipal Court collect fines and court cost. Councilmember Watts moved to accept the contract with Judicial Corrections Services. The motion was seconded by Councilmember McGee and passed by voice vote.
ACCEPTANCE OF BIDS. Water Line. At this time, Mayor Kelley explained that only a few bids had been received and felt that due to the fact that the specifications for the water line had not been received from the engineers until Friday, February 6, 2009, adequate time had not been given to receive bids. Councilmember Watts made a motion to carry over the bid process until the next regular scheduled Council meeting, February 23, 2009. The motion was seconded by Councilmember McGee and passed by voice vote.
REPORT OF COUNCILMEMBERS. Mayor Kelley stated City Hall would be closed February 16, 2009 in observance of President’s Day.
REPORT OF DEPARTMENT HEADS. Parks and Recreation Department Head, Scott Davis, announced Arbor Day would be held February 26, 2009 at Village Green Park and encouraged every one to attend.
OPEN TO THE FLOOR. No comments were made.
VOTE ON ORDINANCE Z09-01. Gibbons Highway 14, LLC/ B-3 (Highway Commercial). Second Reading. Councilmember Lott moved to adopt Ordinance Z09-01. The motion was seconded by Councilmember McGee and roll call vote was taken. Yeas, Mayor Kelley, Councilmembers Long, Lott, McGee and Watts. Nays, none. The motion passed unanimously.
VOTE ON RESOLUTION 09-06. Appointment/ Reappointment to the Tree and Beautification Commission. Councilmember McGee moved to adopt Resolution 09-06. The motion was seconded by Councilmember Long and passed by voice vote.
VOTE ON RESOLUTION 09-07. Approval of Bid Solicitation for Equipment/ Parks and Recreation Department. Councilmember McGee moved to adopt Resolution 09-07. The motion was seconded by Councilmember Lott and passed by voice vote.
ADJOURNMENT. There being no further business, Councilmember Watts moved to adjourn. The motion was seconded by Councilmember McGee and passed by voice vote. The meeting adjourned at 7:14 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
FEBRUARY 23, 2009
MINUTES
REGULAR COUNCIL MEETING
FEBRUARY 23, 2009
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Monday, February 23, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember Long gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Long, Lott, McGee and Watts. Also present were Department Heads Burkhalter, Harris, Hogan, Sherrill, Thompson, Fire Chief Brown, Police Chief Johnson, Assistant Police Chief Montgomery, Contract Engineers Jerry and Stewart Peters, the City Attorney and the City Clerk.
APPROVAL OF AGENDA. Councilmember McGee moved to approve the Agenda. The motion was seconded by Councilmember Watts and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, February 9, 2009. Councilmember McGee moved to accept the minutes of February 9, 2009 as written. The motion was seconded by Councilmember Watts and passed by voice vote.
RESOLUTION 09-05. A Resolution of General and Permanent Nature/ Employees’ Retirement System of Alabama 25 Year Retirement Plan. Second Reading. Resolution 09-05 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-08. Approval of Bid Solicitation/ Live Burn and Training Tower/ Millbrook Fire Department. Resolution 09-08 was read in full. Action on this Resolution was deferred until later in the meeting.
ACCEPTANCE OF BIDS. Water Line. (Carried over from February 9, 2009) Mayor Kelley stated the following 6 bids had been received on the construction of the Water Line:
CONTRACTOR AMOUNT
1) Moseley Contracting, Inc $16,672.78
2) Hollon Construction, LLC $20,050.00
3) Happy Hollow Boring & Excavating, LLC $20,213.70
4) Murphy Excavating, LLC $25,900.00
5) Hilton Copper Contracting, LLC $26,240.00
6) Southern Underground $29,950.00
At this time, Councilmember Watts made a motion to accept the bid from Moseley Contracting, Inc. in the amount of $16,672.78. The motion was seconded by Councilmember Lott and passed by voice vote.
STRIPING OF ROADS. Street Department Head, Morris Sherrill, presented the Council with 3 estimates to have the following roads striped: Browns Road, center and side lines, Grandview Road, center lines only and Sandtown Road, center lines only:
Elmore County - $7,430.00
Alexander Sealcoating and Striping, Inc. - $18,030.00
Ozark Striping Company, Inc. - $29,000.00
Mayor Kelley asked Mr. Sherrill if he thought Sandtown Road needed side line also. Mr. Sherrill stated no but, he could get estimates for the additional striping if the Council so desired. At this time Councilmember Watts made a motion to accept the estimate from Elmore County and allow the Mayor to enter into contract with Elmore County for up to $8,000.00 for striping of the roads listed and up to $6,000.00 for additional striping on Sandtown Road. The motion was seconded by Councilmember Lott and passed by voice vote.
PURCHASE OF EQUIPMENT. Parks and Recreational Department. Mayor Kelley stated he had received information from Parks and Recs Department Head, Scott Davis, who was unable to attend the meeting, on 2 bids for (1) John Deere 4x2 TX Gator and (1) John Deere Gator HPX 4x4 Gas utility vehicles, from the following vendors:
Montgomery Lawn and Leisure - $14,829.75
SunSouth LLC - $16,437.79
Councilmember Watts made a motion to accept the bid from Montgomery Lawn and Leisure in the amount of $14,829.75. The motion was seconded by Councilmember McGee and passed by voice vote.
REPORT OF COUNCILMEMBERS. Councilmember Long thanked Police Chief Johnson and Assistant Police Chief Montgomery for participating in the annual Community Association Breakfast.
Councilmember Watts stated Arbor Day would be held February 26, 2009, at Village Green Park at 3:30 p.m. and encouraged everyone to attend.
REPORT OF DEPARTMENT HEADS. Street Department Head, Morris Sherrill, announced Clean Up Day would be March 28, 2009, 9:00 a.m. to 2:00 p.m. at City Hall and encouraged everyone to participate.
OPEN TO THE FLOOR. No comments were made.
VOTE ON RESOLUTION 09-05. A Resolution of General and Permanent Nature/ Employees’ Retirement System of Alabama 25 Year Retirement Plan. Second Reading. Councilmember Lott moved to adopt Resolution 09-05. The motion was seconded by Councilmember McGee and a roll call vote was taken. Yeas, Mayor Kelley, Councilmembers Long, Lott, McGee and Watts. Nays, none. The motion passed unanimously.
VOTE ON RESOLUTION 09-08. Approval of Bid Solicitation/ Live Burn and Training Tower/ Millbrook Fire Department. Councilmember Long moved to adopt Resolution 09-08. The motion was seconded by Councilmember McGee and passed by voice vote.
ADJOURNMENT. There being no further business, Councilmember Watts moved to adjourn. The motion was seconded by Councilmember McGee and passed by voice vote. The meeting adjourned at 7:30 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
MARCH 9, 2009
MINUTES
REGULAR COUNCIL MEETING
MARCH 9, 2009
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Monday, March 9, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember Lott gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Long, Lott, Weaver, McGee and Watts. Also present were Department Heads Burkhalter, Hogan, Moore, Sherrill, Fire Chief Brown, Police Chief Johnson, Assistant Police Chief Montgomery, Contract Engineers Jerry and Stewart Peters, the City Attorney and the City Clerk.
APPROVAL OF AGENDA. Councilmember McGee moved to amend the Agenda to add the solicitation of bids for a Front End Loader for the Street Department. The motion was seconded by Councilmember Watts and passed by voice vote. Councilmember McGee moved to approve the Agenda as amended. The motion was seconded by Councilmember Watts and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, February 23, 2009. Councilmember McGee moved to accept the minutes of February 23, 2009 as written. The motion was seconded by Councilmember Lott and passed by voice vote.
ORDINANCE A09-01. Annexation. CSX Transportation, Inc. First Reading. Councilmember McGee moved to dispense with the reading of the metes and bounds contained in Ordinance A09-01. The motion was seconded by Councilmember Watts and passed by voice vote. Ordinance A09-01 was read in full, except the property description contained therein. No further action was taken on this Ordinance at this meeting.
RESOLUTION 09-09. Authorizing Mayor to Enter into Contract/ Purchase of Property/ Grandview Road. Resolution 09-09 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-10. Authorizing Mayor to Enter into Contract/ Construction of Relocation of Road. Resolution 09-10 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-11. Authorizing Police Chief to Apply for ADECA Grant. Resolution 09-11 was read in full. Action on this Resolution was deferred until later in the meeting.
At this time, Councilmember Watts made a motion to go into Executive Session, including the City Clerk and the City Attorney, to discuss the next item on the agenda due to the fact that it involved a potential real property transaction that dictated privacy at this time. The motion was seconded by Councilmember McGee and a roll call vote was taken. Yeas; Mayor Kelley, Councilmembers Long, Lott, Weaver, McGee, and Watts. Nays; None. Motion passed unanimously. Mayor Kelley announced the meeting would adjourn, the time being 7:06 p.m., to Executive Session and the Council would reconvene the public agenda in 10 minutes. After the return of the Council, Mayor Kelley declared the public meeting back in session. The time was 7:16 p.m. Mayor Kelley directed the City Clerk to read Resolution 09-12.
RESOLUTION 09-12. Project Grandview. Resolution 09-12 was read in full. Councilmember Lott moved to adopt Resolution 09-12. The motion was seconded by Councilmember Weaver and passed by voice vote. Mayor Kelley stated that upon the completion of Project Grandview all details would be made available to the public.
SITE DEVELOPMENT. The Lakes of Millbrook – Phase 1: 240 Unit Apartments. Stewart Peters, contracted Engineer, stated the plans for The Lakes of Millbrook had been approved by the Council on December 10, 2007, but, the developer had submitted an updated version which was deemed by the Department Heads as significant changes. Mr. Peters stated the primary change consisted of two entrances to the development, the main entrance was 30 feet wide and the second was a fire entrance, 24 feet wide, with an automatic gate for the fire department. The development layout change also consisted of relocating the Club House and Community Pool to the main entrance. He also stated the plans were still in compliance with regulations. Councilmember Watts made a motion to approve the site development for The Lakes of Millbrook – Phase 1: 240 Unit Apartments. The motion was seconded by Councilmember Weaver and passed by voice vote.
PURCHASE OF VEHICLES. Police Chief Johnson stated the Police Department was in need of seven new vehicles; five police cursors, one utility vehicle and one pick-up truck. He stated six of the vehicles would be purchased from Ken Boggs Ford in the mount of $128,359.00 and one vehicle from Ben Atkinson Motors in the amount of $12,848.00, totaling $141,207.00, all which are at state bid prices. Councilmember McGee made a motion to purchase the seven vehicles in the amount of $141,207.00. The motion was seconded by Councilmember Weaver and passed by voice vote.
BID SOLICITATION. Street Department. Street Department Head, Morris Sherrill, stated the City was in need of a Front End Loader and would like permission to solicit bids for the equipment. Councilmember Watts made a motion to allow Street Department Head, Morris Sherrill to solicit bids for a Front End Loader and present information at the April 13, 2009 scheduled Council Meeting. The motion was seconded by Councilmember Weaver and passed by voice vote.
REPORT OF COUNCILMEMBERS. Mayor Kelley stated the City of Millbrook would be hosting the Crappy Masters Alabama State Championship and National Qualifier Tournament on March 12 – 14, 2009, in the waters of the Alabama River. He stated the Youth Tournament would be held March 14, 2009, at the Alabama Wildlife Federation located at Lanark. Mayor Kelley stated this was great opportunity and honor for the City of Millbrook and encouraged everyone to attend.
REPORT OF DEPARTMENT HEADS. No reports were given.
OPEN TO THE FLOOR. No comments were made.
VOTE ON RESOLUTION 09-09. Authorizing Mayor to Enter into Contract/ Purchase of Property/ Grandview Road. Councilmember Lott moved to adopt Resolution 09-09. The motion was seconded by Councilmember McGee and passed by voice vote.
VOTE ON RESOLUTION 09-10. Authorizing Mayor to Enter into Contract/ Construction of Relocation of Road. Councilmember McGee moved to adopt Resolution 09-10. The motion was seconded by Councilmember Weaver and passed by voice vote.
VOTE ON RESOLUTION 09-11. Authorizing Police Chief to Apply for ADECA Grant. Councilmember McGee moved to adopt Resolution 09-11. The motion was seconded by Councilmember Long and passed by voice vote.
ADJOURNMENT. There being no further business, Councilmember McGee moved to adjourn. The motion was seconded by Councilmember Watts and passed by voice vote. The meeting adjourned at 7:21 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
MARCH 23, 2009
MINUTES
REGULAR COUNCIL MEETING
MARCH 23, 2009
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Monday, March 23, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember Weaver gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Weaver, McGee, and Watts. Also present were Department Heads Burkhalter, Davis, Harris, Hogan, Moore, Sherrill, Fire Chief Brown, Police Chief Johnson, Assistant Police Chief Montgomery, Contract Engineers Jerry and Stewart Peters, and the City Clerk.
APPROVAL OF AGENDA. Councilmember McGee moved to approve the Agenda. The motion was seconded by Councilmember Weaver and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, March 9, 2009. Councilmember McGee moved to accept the minutes of March 9, 2009 as written. The motion was seconded by Councilmember Watts and passed by voice vote.
ORDINANCE A09-01. Annexation. CSX Transportation, Inc. Second Reading. Councilmember McGee moved to dispense with the reading of the metes and bounds contained in Ordinance A09-01. The motion was seconded by Councilmember Watts and passed by voice vote. Ordinance A09-01 was read in full, except the property description contained therein. Action on this Ordinance was deferred until later in the meeting.
PUBLIC HEARING. Rezoning Request. Knight Property/ B-3 (Highway Commercial). At this time Mayor Kelley opened the Public Hearing and asked property owner, Don Knight, to update the Council on the Knight Property rezoning request. Mr. Knight stated he was requesting the rezoning to B-3, Highway Commercial, to open a business to allow people to “Sell by Owner” their cars, boats and recreational vehicles. He stated he had many people approach him concerning the idea of the business and felt it would be helpful to the citizens and in return, would create tax revenue for the City. He stated there were many businesses, churches, and schools already on Main Street and felt the opening of this business did not interfere with residential property. He stated when they purchased the five acres; the property was full of debris including debris in the creek that ran along the property. He stated since purchasing the property he had taken the necessary measures to make sure the property was cleaned as well as cleaning the creek to allow the natural flow of water once again that had been stopped due to the trash and debris that had been dumped into the creek. He ended his comment by stating he felt he had been a good neighbor concerning his property and felt the new business would only benefit Millbrook. Mayor Kelley thanked Mr. Knight for his comments and asked if there were any other comments. In all, 19 citizens stood to speak with 16 opposing the rezoning request. Citizens from Graff Road, Springdale, Linda Ann, Shady Drive, and Willow Brook all expressed concerns from increased traffic issues on Main Street, strangers coming into area proposing safety issues for the children of the surrounding neighborhoods, and environmental issues. At this time Mayor Kelley asked for any more comments from the floor. There were none. Mayor Kelley thanked everyone for their comments and for their orderly conduct during the hearing. At this time, Mayor Kelley closed the public hearing.
ORDINANCE Z09-02. Knight Property/ Rezone/ B-3 (Highway Commercial). First Reading. Councilmember McGee moved to dispense with the reading of the metes and bounds contained in Ordinance Z09-02. The motion was seconded by Councilmember Weaver and passed by voice vote. Councilmember McGee moved to suspend the rules of the State of Alabama and the City of Millbrook in order to vote on Ordinance Z09-02 later in the meeting due to the numerous citizens present with opinions concerning the rezoning request. The motion was seconded by Councilmember Weaver and a roll call vote was taken. Yeas; Mayor Kelley, Councilmembers Weaver, McGee, and Watts. Nays; None. The motion passed unanimously. Ordinance Z09-02 was read in full, except the property description contained therein. Action on this Ordinance was deferred until later in the meeting.
RESOLUTION 09-13. Authorizing General Obligation Warrant for Property Located on Grandview Road. Resolution 09-13 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-14. Allocation of Funds/ In-car Camera System/ Millbrook Police Department. Resolution 09-14 was read in full. Action on this Resolution was deferred until later in the meeting.
ACCEPTANCE OF BIDS. Fire Department/ Live Burn and Training Tower. Fire Chief Larry Brown stated the following bids had been received, with specifications being met, for the Live Burn and Training Tower:
American Fire Training Systems - $140,335.00
Fire Training Structures - $152,500.00
Councilmember McGee moved to accept the bid from American Fire Training Systems in the amount of $140,335.00. The motion was seconded by Councilmember Watts and passed by voice vote.
ACCEPTANCE OF BIDS. Parks and Recreation Department/ Infield Equipment. Department Head Scott Davis stated the following bids had been received for lease of infield equipment:
Jerry Pate Turf & Irrigation - $379.73 (36 months)
SunSouth - $445.17 (36 months)
Beard Equipment - $450.36 (36 months)
Mr. Davis stated after reviewing the prices of the lease agreements, he felt the City could purchase the equipment for a better price and asked the Council permission to approve solicitation for bids for purchasing instead of leasing the infield equipment. At this time, Councilmember Watts made a motion to deny the bids received for leasing the infield equipment and to authorize the solicitation of bids for purchase of the infield equipments. Councilmember McGee seconded the motion and passed by voice vote.
PURCHASE OF EQUIPMENT. Street Department/ Kubota Tractor. Street Department Head Morris Sherrill stated the City was in need of replacing the 14 year old Kubota Tractor that currently was being used by the Street Department. He stated he had received a quote from Capital Tractor, Inc. in the amount of $15.291.72 for a M5040 Kubota Tractor which was on the State Bid list. Councilmember McGee moved to approve the purchase of the M5040 Kubota Tractor from Capital Tractor, Inc. in the amount of $15,291.72. Councilmember Weaver seconded the motion and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. First Assembly of God. Community Easter Egg Hunt. April 11, 2009, 9:00 a.m. to 2:00 p.m., Legacy Park. Councilmember Watts moved to approve the Public Assembly Permit for First Assembly of God. The motion was seconded by Councilmember McGee and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Millbrook Baptist Church. Children’s Easter Egg Hunt. April 11, 2009, 10:00 a.m. to 2:00 p.m., Village Green Park. Councilmember McGee moved to approve the Public Assembly Permit for Millbrook Baptist Church. The motion was seconded by Councilmember Watts and passed by voice vote.
REPORT OF COUNCILMEMBERS. Mayor Kelley stated the Crappy Masters Alabama State Championship and National Qualifier Tournament held March 12 – 14, 2009, was a huge success and thanked everyone that was involved. Mayor Kelley announced Clean Up Day would be held March 28, 2009, 9:00 a.m. to 2:00 p.m., at City Hall. He encouraged everyone to participate.
REPORT OF DEPARTMENT HEADS. No reports were given.
OPEN TO THE FLOOR. Michael Gaye of Magnolia Ridge thanked the Millbrook Police Department for the extra patrol cars in his area to help control speeding.
VOTE ON ORDINANCE A09-01. Annexation. CSX Transportation, Inc. Second Reading. Councilmember McGee moved to adopt Ordinance A09-01. The motion was seconded by Councilmember Weaver and a roll call vote was taken. Yeas; Mayor Kelley, Councilmembers Weaver, McGee, and Watts. Nays; None. The motion passed unanimously.
VOTE ON ORDINANCE Z09-02. Knight Property/ Rezone/ B-3 (Highway Commercial). First Reading. Councilmember McGee moved to adopt Ordinance Z09-02. The motion was seconded by Councilmember Watts. Mayor Kelley opened for discussion. Councilmember Watts stated it was a hard decision for the Council to tell private property owners what they can do with their own property but also had to consider what could happened down the road especially with a zoning with such a broad spectrum. Councilmember Weaver stated she understood the concerns of the citizens concerning traffic issues but that Main Street was not just a residential area any longer but also commercial and with the growth of the City so would traffic on Main Street. Mayor Kelley asked for any more comments. There were none and a roll call vote was taken. Yeas; Councilmember Weaver. Nays; Mayor Kelley, Councilmembers McGee and Watts. Motion denied 3 to 1.
VOTE ON RESOLUTION 09-13. Authorizing General Obligation Warrant for Property Located on Grandview Road. Councilmember Watts moved to adopt Resolution 09-13. The motion was seconded by Councilmember Weaver and passed by voice vote.
VOTE ON RESOLUTION 09-14. Allocation of Funds/ In-car Camera System/ Millbrook Police Department. Councilmember Watts moved to adopt Resolution 09-14. The motion was seconded by Councilmember McGee and passed by voice vote.
ADJOURNMENT. There being no further business, Councilmember McGee moved to adjourn. The motion was seconded by Councilmember Watts and passed by voice vote. The meeting adjourned at 8:05 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
APRIL 27, 2009
MINUTES
REGULAR COUNCIL MEETING
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Monday, April 27, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Pro Tem Watts called the meeting to order.
INVOCATION. Councilmember Lott gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Pro Tem Watts requested the roll be called. Present were Mayor Pro Tem Watts, Councilmembers Long, Lott, Weaver, and McGee. Also present were Department Heads Burkhalter, Harris, Hogan, Moore, Sherrill, Thompson, Fire Chief Brown, Police Chief Johnson, Assistant Police Chief Montgomery, Contract Engineers Jerry and Stewart Peters, and the City Clerk.
APPROVAL OF AGENDA. Councilmember Weaver moved to approve the Agenda. The motion was seconded by Councilmember Lott and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, March 23, 2009. Councilmember Weaver moved to accept the minutes of March 23, 2009 as written. The motion was seconded by Councilmember Long and passed by voice vote.
RESOLUTION 09-15. Appointment/ Reappointment. Board of Zoning Adjustments. Resolution 09-15 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-16. Authorizing Mayor to enter into Contract/ Crappie Masters. Resolution 09-16 was read in full. Action on this Resolution was deferred until later in the meeting.
ACCEPTANCE OF BID. Parks and Recreation Department/ Infield Equipment. Department Head Scott Davis stated the following bids had been received for the purchase of infield equipment:
SunSouth - $13,999.00
Beard Equipment - $13,900.00
Mr. Davis stated SunSouth was $99.00 more but, met all the specifications. Councilmember Long made a motion to accept the bid from SunSouth in the amount of $13,999.00. Councilmember Lott seconded the motion and passed by voice vote.
ACCEPTANCE OF BID. Street Department/ Front End Loader. Street Department Head Morris Sherrill stated the following bids had been received for the purchase of a front end loader:
Joe Money Machinery - $119,981.00
Thompson Tractor Company - $128,895.00
Tractor & Equipment Company - $114,674.00
Warrior Tractor & Equipment Company - $107,471.21
Mr. Sherrill stated all bids met specifications. Councilmember Lott made a motion to carry over the request for the Acceptance of Bid for the front end loader until the next Council meeting, April 27, 2009. The motion was seconded by Councilmember Long and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Church at the Brook. Church in the Park. April 26, 2009, 12:00 p.m. to 6:00 p.m., Village Green Park. Councilmember Lott moved to approve the Public Assembly Permit for Church at the Brook. The motion was seconded by Councilmember Weaver and passed by voice vote.
REPORT OF COUNCILMEMBERS. Councilmember Weaver thanked the Street Department for their participation in Clean Up Day held March 28, 2009, at City Hall.
REPORT OF DEPARTMENT HEADS. No reports were given.
OPEN TO THE FLOOR. No comments were made.
VOTE ON RESOLUTION 09-15. Appointment/ Reappointment. Board of Zoning Adjustments. Councilmember Weaver moved to adopt Resolution 09-15. The motion was seconded by Councilmember Long and passed by voice vote.
VOTE ON RESOLUTION 09-16. Authorizing Mayor to enter into Contract/ Crappie Masters. Councilmember Lott moved to adopt Resolution 09-16. The motion was seconded by Councilmember Long and passed by voice vote.
ADJOURNMENT. There being no further business, Councilmember Weaver moved to adjourn. The motion was seconded by Councilmember Lott and passed by voice vote. The meeting adjourned at 7:15 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
APRIL 27, 2009
MINUTES
REGULAR COUNCIL MEETING
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Monday, April 27, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Pro Tem Watts called the meeting to order.
INVOCATION. Councilmember Lott gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Pro Tem Watts requested the roll be called. Present were Mayor Pro Tem Watts, Councilmembers Long, Lott, Weaver, and McGee. Also present were Department Heads Burkhalter, Harris, Hogan, Moore, Sherrill, Thompson, Fire Chief Brown, Police Chief Johnson, Assistant Police Chief Montgomery, Contract Engineers Jerry and Stewart Peters, the City Attorney and the City Clerk.
APPROVAL OF AGENDA. Councilmember McGee moved to approve the Agenda. The motion was seconded by Councilmember Weaver and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, April 13, 2009. Councilmember McGee moved to accept the minutes of April 13, 2009 as written. The motion was seconded by Councilmember Lott and passed by voice vote.
RESOLUTION 09-17. Community Development Block Grant. Resolution 09-17 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-18. Reappointment/ Commercial Development Authority of the City of Millbrook. Resolution 09-18 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-19. Authorizing Mayor to enter into Contract/ Silas Builders/ Utility Department Office. Resolution 09-19 was read in full. Action on this Resolution was deferred until later in the meeting.
PURCHASE OF EQUIPMENT. Reel Mower (Fairway Mower)/ The Pines of Millbrook. Department Head Harold Hogan stated the Pines Golf Course was in need of a new fairway mower with the current mower being 14 years old. He stated the following companies and prices were from the State Bid List:
Kilpatrick Turf & Commercial Equipment - $43,473.00
Jerry Pate Turf & Irrigation, Inc. - $47,846.73
Councilmember McGee made a motion to purchase the fairway mower from Kilpatrick Turf & Commercial Equipment in the amount of $43,473.00. Councilmember Lott seconded the motion and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Stanhope Elmore High School, Class of 88. Class Reunion Family Day. May 2, 2009, 2:00 p.m. to 7:00 p.m., Village Green Park. Councilmember McGee moved to approve the Public Assembly Permit for Stanhope Elmore High School, Class of 88. The motion was seconded by Councilmember Long and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Perry Wedding. May 8, 2009, 2:00 p.m. to 7:00 p.m., Village Green Park. Councilmember McGee moved to approve the Public Assembly Permit for the Perry Wedding. The motion was seconded by Councilmember Long and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Millbrook Public Library. Yard Sale. May 9, 2009, 6:00 a.m. to 3:00 p.m., Village Green Park. Councilmember McGee moved to approve the Public Assembly Permit for the Millbrook Public Library. The motion was seconded by Councilmember Long and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Berez Band. Christian Fellowship Concert. May 16, 2009, 2:00 p.m. to 8:00 p.m., Village Green Park. Councilmember McGee moved to approve the Public Assembly Permit for the Berez Band. The motion was seconded by Councilmember Long and passed by voice vote.
REPORT OF COUNCILMEMBERS. Mayor Pro Tem Watts stated Congressman Bobby Bright would be in Millbrook for a meet and greet, May 1, 2009, starting at Hardees on Highway 14 from 7:30 a.m. to 8:15 a.m. and the Front Porch Grill on Deatsville Highway from 11:00 a.m. to 11:45 a.m. He stated Congressman Bright would meet with his constituents and be opened to all topics.
REPORT OF DEPARTMENT HEADS. No reports were given.
OPEN TO THE FLOOR. No comments were made.
VOTE ON RESOLUTION 09-17. Community Development Block Grant. Councilmember McGee moved to adopt Resolution 09-17. The motion was seconded by Councilmember Lott and passed by voice vote.
VOTE ON RESOLUTION 09-18. Reappointment/ Commercial Development Authority of the City of Millbrook. Councilmember Lott moved to adopt Resolution 09-18. The motion was seconded by Councilmember Long and passed by voice vote.
VOTE ON RESOLUTION 09-19. Authorizing Mayor to enter into Contract/ Silas Builders/ Utility Department Office. Councilmember McGee moved to adopt Resolution 09-19. The motion was seconded by Councilmember Lott and passed by voice vote.
ADJOURNMENT. There being no further business, Councilmember McGee moved to adjourn. The motion was seconded by Councilmember Weaver and passed by voice vote. The meeting adjourned at 7:30 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
MAY 11, 2009
MINUTES
REGULAR COUNCIL MEETING
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Monday, May 11, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember Weaver gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Long, Lott, Weaver, McGee, and Watts. Also present were Department Heads Burkhalter, Davis, Harris, Hogan, Moore, Sherrill, Fire Chief Brown, Police Chief Johnson, Assistant Police Chief Montgomery, Contract Engineers Jerry and Stewart Peters, the City Attorney, the City Treasurer, and the City Clerk.
APPROVAL OF AGENDA. Councilmember McGee moved to approve the Agenda. The motion was seconded by Councilmember Weaver and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, April 27, 2009. Councilmember McGee moved to accept the minutes of April 27, 2009 as written. The motion was seconded by Councilmember Watts and passed by voice vote.
PUBLIC HEARING. Community Development Block Grant. At this time, Mayor Kelley opened the Public Hearing and introduced Kathy McHugh which at this time updated the public on the proposed project concerning the CDBG. She stated the City of Millbrook had applied for the CDBG to help with upsizing and placement of sewer lines. At this time she called for any comments.
James Parker of 3641 Elmwood Drive asked if anyone could apply for the grant. Ms. McHugh stated the grant could only be applied for by local government agencies.
Annie Parker of 3641 Elmwood Drive asked if the money could be used for drainage problems or a bridge. Ms. McHugh stated there was a wide variety the grant could be used for but, the City of Millbrook felt updating the sewer lines would benefit more people at one time.
With no further comments, Mayor Kelley closed the public hearing.
ORDINANCE 09-02. Sales Tax Holiday. First Reading. Ordinance 09-02 was read in full. No further action was taken on this Ordinance at this meeting.
RESOLUTION 09-20. Municipal Water Pollution Prevention (MWPP) Program. Resolution 09-20 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-21. Authorizing Mayor to enter into Contract/ Sprint Solutions, Inc. Resolution 09-21 was read in full. Action on this Resolution was deferred until later in the meeting.
PURCHASE OF VEHICLE. The Pines of Millbrook. Department Head Harold Hogan stated the Pines Golf Course was in need of a new Chevrolet C1500 truck, stating the current truck was 10 years old and had over 170,000 miles. Mr. Hogan stated the vehicle would be purchased from Ben Atkinson Motors in the amount of $21,740.00, price coming from the State Bid List. Councilmember Watts made a motion to purchase the vehicle in the amount of $21,740.00 from Ben Atkinson Motors. The motion was seconded by Councilmember McGee and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. EACAC Head Start (Sandtown) Closing Program/ Fun Day. May 21, 2009, 9:00 a.m. to 12:30 p.m., Stage & Pavilion, Village Green Park. Councilmember McGee moved to approve the Public Assembly Permit for EACAC Head Start. The motion was seconded by Councilmember Long and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Neal Wedding Reception. May 23, 2009, 4:30 p.m. to 8:00 p.m., Robinson Springs Park. Councilmember McGee moved to approve the Public Assembly Permit for the Neal Wedding Reception. The motion was seconded by Councilmember Long and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Terrell Wedding. May 24, 2009, 10:00 a.m. to 3:00 p.m., Village Green Park. Councilmember McGee moved to approve the Public Assembly Permit for the Terrell Wedding. The motion was seconded by Councilmember Long and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Millbrook Police Department. Cops and Kids Day. May 30, 2009, 9:00 a.m. to 1:30 p.m., Village Green Park. Councilmember McGee moved to approve the Public Assembly Permit for the Millbrook Police Department. The motion was seconded by Councilmember Long and passed by voice vote.
REPORT OF COUNCILMEMBERS. Councilmember Long thanked the citizens for their participation in the Public Hearing for the CDBG.
Mayor Kelley thanked all the Department Heads and City Hall for the outstanding job they did during the flood on May 7, 2009. He also announced City Hall would be closed May 25, 2009, to observe Memorial Day. He stated the regular schedule Council Meeting for May 25, 2009, would be held Tuesday, May 26, 2009, due to the holiday.
REPORT OF DEPARTMENT HEADS. No reports were given.
OPEN TO THE FLOOR. Police Chief Johnson announced May 30, 2009 would be Cops & Kids Day held at Village Green Park from 9:00 to 1:30 p.m. He encouraged everyone to attend. At this time, Police Chief Johnson stated the Millbrook Police Department had a new program, designed to recognize quarterly the dedicated work of Millbrook Police officers. Officer Matthew Sekinger was recognized for his efforts of clearing over 50 warrants, no all of which ended in arrest. At this time Police Chief Johnson presented Officer Sekinger a plaque.
VOTE ON RESOLUTION 09-20. Municipal Water Pollution Prevention (MWPP) Program. Councilmember McGee moved to adopt Resolution 09-20. The motion was seconded by Councilmember Weaver and passed by voice vote.
VOTE ON RESOLUTION 09-21. Authorizing Mayor to Enter into Contract/ Sprint Solutions, Inc. Councilmember Long moved to adopt Resolution 09-21. The motion was seconded by Councilmember McGee and passed by voice vote.
ADJOURNMENT. There being no further business, Councilmember McGee moved to adjourn. The motion was seconded by Councilmember Watts and passed by voice vote. The meeting adjourned at 7:40 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
MAY 26, 2009
MINUTES
REGULAR COUNCIL MEETING
MAY 26, 2009
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Tuesday, May 26, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember Long gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Long, Lott, Weaver, and Watts. Also present were Department Heads Burkhalter, Harris, Sherrill, Thompson, Fire Chief Brown, Police Chief Johnson, Assistant Police Chief Montgomery, Contract Engineers Jerry and Stuart Peters, the City Attorney, the City Treasurer, and the City Clerk.
APPROVAL OF AGENDA. Councilmember Watts moved to approve the Agenda. The motion was seconded by Councilmember Weaver and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, May 11, 2009. Councilmember Watts moved to accept the minutes of May 11, 2009 as written. The motion was seconded by Councilmember Weaver and passed by voice vote.
PUBLIC HEARING. Rezone. Taylor Property/ B-5. At this time, Mayor Kelley opened the Public Hearing and asked Janet Taylor, daughter of property owner, Carolyn Taylor, to update the Council on the Taylor Property rezoning request. Ms. Taylor stated the family had no current plans for the property except at this time to allow her brother, Bobby Taylor, to be able to run a business, making furniture, out of the shop that is currently on the property. She stated that in the future they would hope to sell the property to a developer that would bring in quality business into Millbrook. Mayor Kelley thanked Ms. Taylor for her comments and asked if there were any other comments. In all, 8 citizens stood to speak with all 8 opposing the rezoning request. Citizens from the surrounding neighborhoods and area stated they were concerned their homes would lose value and that the zoning request could allow too many different types of businesses to come in that they felt would not be a commercial grade that would benefit their area. Many stated they had trust issues with the Taylor’s also. They stated they had met with Bobby Taylor in a meeting asking him to change the zoning request from B-5 to B-4 to insure heavier restriction requirements. They stated Mr. Taylor agreed and stated he would go back to the City of Millbrook and change his request from B-5 to B-4. It was confirmed Mr. Taylor never made the request. With no further comments, Mayor Kelley closed the Public Hearing.
ORDINANCE Z09-03. Rezone. Taylor Property/ B-5. First Reading. Councilmember Weaver moved to dispense with the reading of the metes and bounds contained in Ordinance Z09-03. The motion was seconded by Councilmember Watts and passed by voice vote. Ordinance Z09-03 was read in full, except the property description contained therein. No further action was taken on this Ordinance at this meeting.
ORDINANCE 09-03. Sales Tax Holiday. Second Reading. Ordinance 09-03 was read in full. Action on this Ordinance was deferred until later in the meeting.
ORDINANCE 09-04. Flood Damage Prevention. First Reading. Councilmember Watts moved to summarize Ordinance 09-04 due to length of the Ordinance. The motion was seconded by Councilmember Weaver and passed by voice vote. At this time the City Clerk explained the contents of the Ordinance. She also stated that FEMA required all municipalities to adopt a Flood Damage Prevention ordinance to allow the citizens to obtain flood insurance. Councilmember Watts moved to suspend the rules of the State of Alabama and the City of Millbrook in order to vote on Ordinance 09-04 later in the meeting. The motion was seconded by Councilmember Long and a roll call vote was taken. Yeas: Mayor Kelley, Councilmembers Long, Lott, Weaver, and Watts. Nays: none. The motion passed unanimously. Mayor Kelley stated a copy of Ordinance 09-04 could be obtained at City Hall.
RESOLUTION 09-22. Declaring Excess Property and Authorizing Sales. Street Department. Resolution 09-22 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-23. Reappointment/ Magnolia Ridge Improvement District. Resolution 09-23 was read in full. Action on this Resolution was deferred until later in the meeting.
ACCEPTANCE OF BIDS. Front End Loader. Street Department. (Carried over from April 13, 2009 Council Meeting.) Councilmember Weave moved to remove the Acceptance of Bids from the table in order to vote on the matter. The motion was seconded by Councilmember Watts and passed by voice vote. Street Department Head Morris Sherrill stated the following bids had been received, with specifications being met, for the Front End Loader:
Joe Money Machinery - $119,981.00
Thompson Tractor Company - $128,895.00
Tractor & Equipment Company - $114,674.00
Warrior Tractor & Equipment Company - $107,471.21
Councilmember Watts moved to accept the bid from Warrior Tractor & Equipment in the amount of $107,471.21. The motion was seconded by Councilmember Weaver and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Richardson Wedding. June 6, 2009, 11:00 a.m. to 9:00 p.m., Robinson Springs Park. Councilmember Long moved to approve the Public Assembly Permit for the Richardson Wedding. The motion was seconded by Councilmember Watts and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Jimmy Payne. Family & Friends Day. June 6, 2009, 12:00 p.m. to 9:00 p.m., Village Green Park. Councilmember Lott moved to approve the Public Assembly Permit for Jimmy Payne. The motion was seconded by Councilmember Weaver and passed by voice vote.
REPORT OF COUNCILMEMBERS. No reports were given.
REPORT OF DEPARTMENT HEADS. Police Chief Johnson announced Cops & Kids Day would be held May 30, 2009 at Village Green Park from 9:00 a.m. to 1:30 p.m. He encouraged everyone to attend.
OPEN TO THE FLOOR. No comments were made.
VOTE ON ORDINANCE 09-03. Sales Tax Holiday. Second Reading. Councilmember Lott moved to adopt Ordinance 09-03. The motion was seconded by Councilmember Weaver and a roll call vote was taken. Yeas: Mayor Kelley, Councilmembers Long, Lott, Weaver, and Watts. Nays: none. The motion passed unanimously.
VOTE ON ORDINANCE 09-04. Flood Damage Prevention. First Reading. Councilmember Watts moved to adopt Ordinance 09-04. The motion was seconded by Councilmember Weaver and a roll call vote was taken. Yeas: Mayor Kelley, Councilmembers Long, Lott, Weaver, and Watts. Nays: none. The motion passed unanimously.
VOTE ON RESOLUTION 09-22. Declaring Excess Property and Authorizing Sales. Councilmember Weaver moved to adopt Resolution 09-22. The motion was seconded by Councilmember Long and passed by voice vote.
VOTE ON RESOLUTION 09-23. Reappointment/ Magnolia Ridge Improvement District. Councilmember Watts moved to adopt Resolution 09-23. The motion was seconded by Councilmember Weaver and passed by voice vote.
ADJOURNMENT. There being no further business, Councilmember Watts moved to adjourn. The motion was seconded by Councilmember Weaver and passed by voice vote. The meeting adjourned at 7:46 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
JUNE 8, 2009
MINUTES
REGULAR COUNCIL MEETING
JUNE 8, 2009
No meeting held due to lack of quorum.
Respectfully submitted,
Teresa Mercer
City Clerk
APPROVED:
Al Kelley
Mayor
JUNE 22, 2009
MINUTES
REGULAR COUNCIL MEETING
JUNE 22, 2009
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Monday, June 22, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember Lott gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Long, Lott, Weaver, and Watts. Also present were Department Heads Burkhalter, Hogan, Sherrill, Thompson, Fire Chief Brown, Contract Engineers Jerry and Stuart Peters, the City Attorney, the City Treasurer, and the City Clerk.
APPROVAL OF AGENDA. Councilmember Watts moved to approve the Agenda. The motion was seconded by Councilmember Weaver and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, May 26 and June 8, 2009. Councilmember Watts moved to accept the minutes of May 26 and June 8, 2009 as written. The motion was seconded by Councilmember Weaver and passed by voice vote.
ORDINANCE Z09-03. Rezone. Taylor Property/ B-5. Second Reading. At this time, City Clerk, Teresa Mercer, stated she has received a letter from Carolyn Taylor, property owner, withdrawing her request for rezoning. Councilmember Watts made a motion to accept the letter for the withdrawal request for rezoning from Carolyn Taylor. The motion was seconded by Councilmember Weaver and passed by voice vote.
RESOLUTION 09-24. Authorizing Mayor to Enter into Contract with Partridge Realty. Resolution 09-24 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-25. Commitment of Funds to Sewer Grant Project. Resolution 09-25 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-26. Approval of Bid Solicitation for Paving and Maintenance of Savannah Place Subdivision. Resolution 09-26 was read in full. Action on this Resolution was deferred until later in the meeting.
ABC LICENSE. Tobacco City/ Retail Beer and Table Wine/ Off Premises Only. At this time, Mayor Kelley state Police Chief Johnson was not in attendance due a police matter but, had spoken with him earlier and verified that the back ground check had been ran and everything was in order. Councilmember Lott moved to approve the ABC License for Tobacco City. The motion was seconded by Councilmember Watts and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Recchio Wedding. June 27, 2009, 11:00 a.m. to 3:00 p.m., Robinson Springs Park. Councilmember Long moved to approve the Public Assembly Permit for the Recchio Wedding. The motion was seconded by Councilmember Weaver and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Gwendolyn Foster. Family Reunion. July 4, 2009, 9:00 a.m. to 3:00 p.m., Village Green Park. Councilmember Lott moved to approve the Public Assembly Permit for Foster Family reunion. The motion was seconded by Councilmember Weaver and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Grant Wedding. July 11, 2009, 10:00 a.m. to 4:00 p.m., Village Green Park. Councilmember Long moved to approve the Public Assembly Permit for the Grant Wedding. The motion was seconded by Councilmember Weaver and passed by voice vote.
REPORT OF COUNCILMEMBERS. At this time, Mayor Kelley introduced Angie Jordin, District Director of the Muscular Dystrophy Association. He then read a proclamation stating the month of July had been declared “Millbrook Fire Fighter Appreciation Month” for the outstanding work performed by the firefighters during MDA’s “Fill the Boot” campaign.
REPORT OF DEPARTMENT HEADS. City Clerk, Teresa Mercer, announced that FEMA would be setting up operations in the Millbrook Civic Center, June 28 through July 2, 2009, from 8:00 a.m. to 6:00 p.m. to assist citizens who sustained damage during the May 7, 2009 flood.
Golf Department Head, Harold Hogan, announced that the Truel Watts Memorial Golf Tournament would be held June 27, 2009, starting at 8:00 a.m., at the Pines of Millbrook.
OPEN TO THE FLOOR. No comments were made.
VOTE ON RESOLUTION 09-24. Authorizing Mayor to Enter into Contract with Partridge Councilmember Watts moved to adopt Resolution 09-24. The motion was seconded by Councilmember Long and passed by voice vote.
VOTE ON RESOLUTION 09-25. Commitment of Funds to Sewer Grant Project. Councilmember Watts moved to adopt Resolution 09-25. The motion was seconded by Councilmember Weaver and passed by voice vote.
VOTE ON RESOLUTION 09-26. Approval of Bid Solicitation for Paving and Maintenance of Savannah Place Subdivision. Councilmember Watts moved to adopt Resolution 09-26. The motion was seconded by Councilmember Weaver and passed by voice vote.
ADJOURNMENT. There being no further business, Councilmember Watts moved to adjourn. The motion was seconded by Councilmember Weaver and passed by voice vote. The meeting adjourned at 7:14 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
JULY 13, 2009
MINUTES
REGULAR COUNCIL MEETING
JULY 13, 2009
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Monday, July 13, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember Weaver gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Long, Lott, Weaver, McGee, and Watts. Also present were Department Heads Davis, Hogan, Sherrill, Thompson, Fire Chief Brown, Police Chief Johnson, Assistant Police Chief Montgomery, Contract Engineers Jerry and Stuart Peters, the City Attorney, the City Treasurer, and the City Clerk.
APPROVAL OF AGENDA. Councilmember McGee moved to approve the Agenda. The motion was seconded by Councilmember Weaver and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, June 22, 2009. Councilmember McGee moved to accept the minutes of June 22, 2009 as written. The motion was seconded by Councilmember Watts and passed by voice vote.
RESOLUTION 09-27. Authorizing Mayor to Enter into Contract/ Crappie Masters. Resolution 09-27 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-28. Lease Agreement with Lane Corporate Group, LLC/ Economic Development Office. Resolution 09-28 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-29. Allocation/ Dixie Youth Boys “All-Star Team. Resolution 09-29 was read in full. Action on this Resolution was deferred until later in the meeting.
ABC LICENSE. PKS Marketing, LLC/ DBA: Pitt Stop/ Retail Beer and Table Wine/ Off Premises Only. Mayor Kelley asked if all background information had been checked. Police Chief Johnson stated it had and everything was in order. Councilmember Watts moved to approve the ABC License for PKS Marketing, LLC. The motion was seconded by Councilmember McGee and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Wood Wedding. July 18, 2009, 12:00 p.m. to 6:00 p.m., Village Green Park. Councilmember McGee moved to approve the Public Assembly Permit for the Wood Wedding. The motion was seconded by Councilmember Weaver and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Watson Wedding. July 25, 2009, 3:00 p.m. to 7:00 p.m., Robinson Springs Park. Councilmember McGee moved to approve the Public Assembly Permit for the Watson Wedding. The motion was seconded by Councilmember Weaver and passed by voice vote.
PROCLAMATION. NSA State Girls Fast Pitch Softball Tournament. At this time, Scott Davis, Parks and Recreational Department Head, introduced Millbrook Coach Darryl Ingram and the team members of the 12 and under State Girls Fast Pitch Softball Champions. Mayor Kelley then read the Proclamation congratulated the girls for their outstanding performance and wished them the best.
REPORT OF COUNCILMEMBERS. Mayor Kelley announced Summerfest would be held July 24, 2009 from 6:00 p.m. till 10:30 p.m., at the Pines Golf Course and encouraged everyone to attend.
REPORT OF DEPARTMENT HEADS. No reports were given.
OPEN TO THE FLOOR. No comments were made.
VOTE ON RESOLUTION 09-27. Authorizing Mayor to Enter into Contract/ Crappie Masters. Councilmember McGee moved to adopt Resolution 09-27. The motion was seconded by Councilmember Long and passed by voice vote.
VOTE ON RESOLUTION 09-28. Lease Agreement with Lane Corporate Group, LLC/ Economic Development Office. Councilmember Long moved to adopt Resolution 09-28. The motion was seconded by Councilmember Lott and passed by voice vote.
VOTE ON RESOLUTION 09-29. Allocation/ Dixie Youth Boys “All-Stars” Team. Councilmember McGee moved to adopt Resolution 09-29. The motion was seconded by Councilmember Weaver and passed by voice vote.
ADJOURNMENT. There being no further business, Councilmember Watts moved to adjourn. The motion was seconded by Councilmember McGee and passed by voice vote. The meeting adjourned at 7:20 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
JULY 27, 2009
MINUTES
REGULAR COUNCIL MEETING
JULY 27, 2009
No meeting held due to lack of quorum.
Respectfully submitted,
Teresa Mercer
City Clerk
APPROVED:
Al Kelley
Mayor
AUGUST 10, 2009
MINUTES
REGULAR COUNCIL MEETING
AUGUST 10, 2009
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Monday, August 10, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember McGee gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Long, Lott, Weaver, McGee, and Watts. Also present were Department Heads Davis, Harris, Moore, Pugh, Sherrill, Thompson, Fire Chief Brown, Police Chief Johnson, Contract Engineers Jerry and Stuart Peters, the City Attorney, and the City Clerk.
APPROVAL OF AGENDA. Councilmember McGee moved to approve the Agenda. The motion was seconded by Councilmember Weaver and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, July 13 and 27, 2009. Councilmember McGee moved to accept the minutes of July 13 and 27, 2009 as written. The motion was seconded by Councilmember Long and passed by voice vote.
PUBLIC HEARING. Rezone. Leonard Wise Property/ B-2. At this time, Mayor Kelley opened the public hearing. He asked for any comments from the floor. There were none. Mayor Kelley then closed the public hearing.
ORDINANCE Z09-04. Rezone. Leonard Wise Property/ B-2. First Reading. Councilmember McGee moved to dispense with the reading of the metes and bounds contained in Ordinance Z09-04. The motion was seconded by Councilmember Weaver and passed by voice vote. Ordinance Z09-04 was read in full, except the property description contained therein. Councilmember McGee moved to suspend the rules of the State of Alabama and the City of Millbrook in order to vote on Ordinance Z09-04 later in the meeting. The motion was seconded by Councilmember Weaver and a roll call vote was taken. Yeas; Mayor Kelley, Councilmembers Long, Lott, Weaver, McGee, and Watts. Nays; none. The motion passed unanimously.
RESOLUTION 09-30. Agreement between the City of Millbrook and Alabama Department of Transportation/ Transportation Enhancement/ Off Road Path along Chapman Road. Resolution 09-30 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-31. Appointment/ Reappointment/ Library Board. Resolution 09-31 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-32. Authorizing Mayor to Enter into Contract/ Elmore County Board of Education. Resolution 09-32 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-33. Authorizing Mayor to Enter into Contract/ Five Star Water Supply District. Resolution 09-33 was read in full. Action on this Resolution was deferred until later in the meeting.
ABC LICENSE. One More, LLC/ Club Liquor – Class II. Mayor Kelley asked if all background information had been checked. Police Chief Johnson stated it had and everything was in order. Councilmember Watts moved to approve the ABC License for One More, LLC. The motion was seconded by Councilmember Lott and passed by voice vote.
ACCEPTANCE OF BID. Savannah Place Subdivision/ Paving and Maintenance. Contracted Engineer, Stuart Peters stated the following bids had been received, with specifications being met, for the paving and maintenance of Savannah Place Subdivision which would bring existing development into compliance with Millbrook Subdivision Regulations standards:
A&C Construction Co., Inc. – Alternate A - $94,242.00
Alternate B - $16, 417.00
Alternate C - $13,359.00
APAC Mid South, Inc. – Alternate A - $93,263.40
Alternate B – No Bid
Alternate C – No Bid
David Mercer, Inc. – Alternate A - No Bid
Alternate B - Partial $13,600.00
Alternate C - $15,320.00
Earth-Tech Construction, LLC – Alternate A – $93,598.00
Alternate B - $19,702.18
Alternate C - $11,250.00
Councilmember Lott moved to accept the bid from APAC Mid South, Inc. for Alternate A in the amount of $93,263.40, A&C Construction Co., Inc for Alternate B in the amount of $16,417.00, and A&C Construction Co., Inc for Alternate C in the amount of $13,359.00. The motion was seconded by Councilmember Long and passed by voice vote.
ACCEPTANCE OF LETTER. At this time, Mayor Kelley explained that the Elmore County Commission was trying to secure Broadband Stimulus Funds to help expand broadband infrastructure in unserved and underserved communities in Elmore County to increase citizen’s access to high-speed broadband internet. He stated he would like to support Elmore County Commission’s effort in a form of a letter. Councilmember Watts made a motion to authorize a letter from the Mayor in support to secure Broadband Stimulus Funds to help communities in Elmore County to increase access to high-speed broadband internet. The motion was seconded by Councilmember McGee and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Mozingo Family. Birthday Party. August 15, 2009, 9:00 a.m. to 12:00 p.m., Legacy Park, Pavilion. Councilmember McGee moved to approve the Public Assembly Permit for the Mozingo Family. The motion was seconded by Councilmember Watts and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Coosada Baptist Church/ Hispanic Service. Christian Revival. August 29, 2009, 2:00 p.m. to 7:45 p.m., Village Green Park. Councilmember McGee moved to approve the Public Assembly Permit for Coosada Baptist Church. The motion was seconded by Councilmember Weaver and passed by voice vote.
REPORT OF COUNCILMEMBERS. Mayor Kelley stated Summerfest, which was held July 24, 2009, at the Pines Golf Course, was a huge success. He thanked all the Department Heads and employees for their outstanding work which contributed to the success of the event.
REPORT OF DEPARTMENT HEADS. Street Department Head, Morris Sherrill announced the Recycling Center would operate under new hours starting October 1, 2009. He stated hours of operation would be Tuesdays from 9:00 a.m. to 1:00 p.m.; Thursdays from 9:00 a.m. to 1:00 p.m. and Saturdays from 8:00 a.m. to 2:00 p.m.
OPEN TO THE FLOOR. Antoinette Long thanked the press for their outstanding coverage on Summerfest.
VOTE ON ORDINANCE Z09-04. Rezone. Leonard Wise Property/ B-2. Councilmember Long moved to adopt Ordinance Z09-04. The motion was seconded by Councilmember Lott and a roll call vote was taken. Yeas; Mayor Kelley, Councilmembers Long, Lott, Weaver, McGee, and Watts. Nays; None. Motion passed unanimously.
VOTE ON RESOLUTION 09-30. Agreement between the City of Millbrook and Alabama Department of Transportation/ Transportation Enhancement/ Off Road Path along Chapman Road. Councilmember McGee moved to adopt Resolution 09-30. The motion was seconded by Councilmember Weaver and passed by voice vote.
VOTE ON RESOLUTION 09-31. Appointment/ Reappointment Library Board. Councilmember Lott moved to adopt Resolution 09-31. The motion was seconded by Councilmember Weaver and passed by voice vote.
VOTE ON RESOLUTION 09-32. Authorizing Mayor to Enter into Contact/ Elmore County Board of Education. Councilmember McGee moved to adopt Resolution 09-32. The motion was seconded by Councilmember Weaver and passed by voice vote.
VOTE ON RESOLUTION 09-33. Authorizing Mayor to Enter into Contact/ Five Star Water Supply District. Councilmember McGee moved to adopt Resolution 09-33. The motion was seconded by Councilmember Long and passed by voice vote.
PERSONNEL ACTION. At this time, Mayor Kelley announced that due to circumstance that he could not disclose in the public meeting, he had terminated Bob Allen as the City Prosecutor. He stated Mr. Allen was a good man and this was one of the most difficult decisions he had ever made as Mayor. He also stated Mr. Allen had the right to a public hearing regarding his termination if he so desired. At this time Councilmember Watts made a motion to sustain the act of removal by the Mayor of the City Prosecutor. Councilmember McGee seconded the motion and a roll call vote was taken. Yeas; Mayor Kelley, Councilmembers Long, Lott, Weaver, McGee, and Watts. Nays; none. Motion passed unanimously. Councilmember Watts made a motion to allow the Mayor to enter into a contact with an attorney licensed in the State of Alabama to serve as City Prosecutor until such time as the Mayor appoints a City Prosecutor. Councilmember Weaver seconded the motion and a roll call vote was taken. Yeas; Mayor Kelley, Councilmembers Long, Lott, Weaver, McGee, and Watts. Nays; none. Motion passed unanimously.
ADJOURNMENT. There being no further business, Councilmember Watts moved to adjourn. The motion was seconded by Councilmember McGee and passed by voice vote. The meeting adjourned at 7:35 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
AUGUST 24, 2009
MINUTES
REGULAR COUNCIL MEETING
AUGUST 24, 2009
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Monday, August 24, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember Long gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Long, Lott, Weaver, and McGee. Also present were Department Heads Burkhalter, Davis, Harris, Hogan, Moore, Pugh, Sherrill, Thompson, Fire Chief Brown, Police Chief Johnson, Assistant Police Chief Montgomery, Contract Engineers Jerry and Stuart Peters, the City Attorney, City Treasurer, and the City Clerk.
APPROVAL OF AGENDA. Councilmember McGee moved to approve the Agenda. The motion was seconded by Councilmember Weaver and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, August 10, 2009. Councilmember McGee moved to accept the minutes of August 10, 2009 as written. The motion was seconded by Councilmember Lott and passed by voice vote.
RESOLUTION 09-34 Authorizing the Mayor to Enter into Contract/ Appellate Court Services. Resolution 09-34 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-35. Solicitation of Bids/ Grandview Road & Alabama Highway 14 Right of Way. Resolution 09-35 was read in full. Action on this Resolution was deferred until later in the meeting.
PUBLIC ASSEMBLY PERMIT. Millbrook Baptist Church. Back to School Block Party. September 12, 2009, 9:00 a.m. to 9:00 p.m., Village Green Park. Councilmember McGee moved to approve the Public Assembly Permit for Millbrook Baptist Church. The motion was seconded by Councilmember Weaver and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Millbrook Community Players. 2nd Annual Possum Festival. September 19, 2009, 7:00 a.m. to 5:30 p.m., Village Green Park. Councilmember McGee moved to approve the Public Assembly Permit for the Millbrook Community Players. The motion was seconded by Councilmember Weaver and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Stanhope Elmore ROTC. Car Wash. September 12, 2009, 8:00 a.m. to 1:00 p.m., City Hall. Councilmember McGee moved to approve the Public Assembly Permit for Stanhope Elmore ROTC. The motion was seconded by Councilmember Weaver and passed by voice vote.
REPORT OF COUNCILMEMBERS. No reports were given.
REPORT OF DEPARTMENT HEADS. All Department Heads thanked Mayor and Brenda Kelley for the cookout held by the Kelley’s at their cabin on Lake Martin, August 22, 2009, for Department Head Appreciation.
Department Head, Morris Sherrill, announced Clean Up Day would be held September 26, 2009, at City Hall from 9:00 a.m. to 2:00 p.m.
OPEN TO THE FLOOR. Caroline Boswell announced the American Legion Post 133 will honor all veterans, as well those who serve in emergency protection services, in remembrance of 9/11, with a steak dinner on Friday, September 11, 2009, 5:00 p.m. to 8:00 p.m. She stated a remembrance ceremony will begin at 4:30 p.m., with TAPS being played at 4:50 p.m. She stated the Mayor and Council, as well as all emergency protections employees from the City of Millbrook are invited and hope they could attend.
VOTE ON RESOLUTION 09-34. Authorizing the Mayor to Enter into Contract/ Appellate Court Services. Councilmember McGee moved to adopt Resolution 09-34. The motion was seconded by Councilmember Long and passed by voice vote.
VOTE ON RESOLUTION 09-35. Solicitation of Bids/ Grandview Road & Alabama Highway 14 Right of Way. Councilmember Long moved to adopt Resolution 09-35. The motion was seconded by Councilmember Lott and passed by voice vote.
ADJOURNMENT. There being no further business, Councilmember McGee moved to adjourn. The motion was seconded by Councilmember Weaver and passed by voice vote. The meeting adjourned at 7:15 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
SEPTEMBER 3, 2009
MINUTES
SPECIAL COUNCIL MEETING
SEPTEMBER 3, 2009
The City of Millbrook held a Special Council Meeting at 6:00 p.m., Thursday, September 3, 2009, City Hall.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember Long gave the invocation.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Long, Lott, Weaver, McGee, and Watts. Also present were Police Chief Johnson, Police Officer Kristen Spraggins, Attorney Joseph Guillot, Attorney Kelley Lee, the City Attorney, and the City Clerk.
APPROVAL OF AGENDA. Councilmember McGee moved to approve the Agenda. The motion was seconded by Councilmember Weaver and passed by voice vote.
APPEAL OF THE GRIEVANCE COMMITTEE. At this time, Mayor Kelley explained that Officer Spraggins had appealed the decision of the Grievance Committee, rendered on September 1, 2009, to uphold Police Chief Johnson’s disciplinary action taken against Officer Kristin Spraggins for violation of departmental policy and procedures. Mayor Kelley introduced attorney Joseph Guillot, representing Officer Spraggins and attorney Kelly Lee, representing the City of Millbrook and stated that each attorney would be given the opportunity to question witnesses to help render a decision of the City Council. City Clerk Teresa Mercer swore in the following witnesses: Jonathan Nixon, Officer Nelson David Williams, Officer Kenneth Gray, Officer Kristin Spraggins and Police Chief Patrick Johnson. The witnesses were questioned by Attorney’s Guillot and Lee, Mayor Kelley and Councilmembers. When no further questions were asked, Councilmember McGee made a motion to go into Executive Session, including the City Clerk and the City Attorney, to discuss the information given by the witnesses. The motion was seconded by Councilmember Watts and a roll call vote was taken. Yeas; Mayor Kelley, Councilmembers Long, Lott, Weaver, McGee, and Watts. Nays; None. Motion passed unanimously. Mayor Kelley announced the meeting would adjourn, the time being 9:08 p.m., to Executive Session and the Council would reconvene the public meeting immediately following the conclusion of the executive session. After the return of the Council, Mayor Kelley declared the public meeting back in session. The time was 9:30 p.m. Councilmember Watts made a motion to uphold the disciplinary action taken by Police Chief Johnson. The motion was seconded by Councilmember McGee and a roll call vote was taken. Yeas; Mayor Kelley, Councilmembers Long, Lott, Weaver, McGee, and Watts. Nays; None. Motion passed unanimously.
ADJOURNMENT. There being no further business, Councilmember McGee moved to adjourn. The motion was seconded by Councilmember Watts and passed by voice vote. The meeting adjourned at 9:32 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
SEPTEMBER 14, 2009
MINUTES
REGULAR COUNCIL MEETING
SEPTEMBER 14, 2009
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Monday, September 14, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember Lott gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Long, Lott, Weaver, McGee, and Watts. Also present were Department Heads Burkhalter, Davis, Hogan, Pugh, Sherrill, Thompson, Fire Chief Brown, Police Chief Johnson, Contract Engineers Jerry and Stuart Peters, the City Attorney, City Treasurer, and the City Clerk.
APPROVAL OF AGENDA. Councilmember McGee moved to approve the Agenda. The motion was seconded by Councilmember Long and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, August 24, 2009 and Special Council Meeting, September 3, 2009. Councilmember Weaver moved to accept the minutes of August 10, 2009 and September 3, 2009 as written. The motion was seconded by Councilmember McGee and passed by voice vote.
RESOLUTION 09-36 Declaring Excess Property. Fire Department. Resolution 09-36 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-37. Solicitation of Bids/ Ambulance/ Fire Department. Resolution 09-37 was read in full. Action on this Resolution was deferred until later in the meeting.
PUBLIC ASSEMBLY PERMIT. Stanhope Elmore High School. Homecoming Parade. September 18, 2009, 2:00 p.m. to 3:00 p.m., SEHS to Chapman Road to Highway 143, back to SEHS. Councilmember McGee moved to approve the Public Assembly Permit for Stanhope Elmore High School. The motion was seconded by Councilmember Long and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Jessala White. Birthday Party. September 20, 2009, 3:00 p.m. to 6:00 p.m., Robinson Springs Park. Councilmember McGee moved to approve the Public Assembly Permit for Jessala White. The motion was seconded by Councilmember Weaver and passed by voice vote.
REPORT OF COUNCILMEMBERS. Mayor Kelley announced Clean Up Day would be held September 26, 2009, at City Hall from 9:00 a.m. to 2:00 p.m.
REPORT OF DEPARTMENT HEADS. No reports were given.
OPEN TO THE FLOOR. No comments were made.
VOTE ON RESOLUTION 09-36. Declaring Excess Property. Fire Department. Councilmember Lott moved to adopt Resolution 09-36. The motion was seconded by Councilmember McGee and passed by voice vote.
VOTE ON RESOLUTION 09-37. Solicitation of Bids/ Ambulance/ Fire Department. Councilmember McGee moved to adopt Resolution 09-37. The motion was seconded by Councilmember Weaver and passed by voice vote.
ADJOURNMENT. There being no further business, Councilmember McGee moved to adjourn. The motion was seconded by Councilmember Watts and passed by voice vote. The meeting adjourned at 7:16 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
SEPTEMBER 24, 2009
MINUTES
SPECIAL COUNCIL MEETING
SEPTEMBER 24, 2009
The City of Millbrook held a Special Council Meeting at 6:30 p.m., Thursday, September 24, 2009, City Hall.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember McGee gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Long, Weaver, McGee, and Watts. Also present were Police Chief Patrick Johnson, Police Officer Kristen Spraggins, Attorney Joseph Guillot, Corporal John Eckert, Lieutenant Ron Fields, Shauntrel Jackson, Officer Mark Ritter, Attorney Kelley Lee, the City Attorney, and the City Clerk.
APPROVAL OF AGENDA. Councilmember McGee moved to approve the Agenda. The motion was seconded by Councilmember Watts and passed by voice vote.
PERSONNEL ACTION. At this time, City Attorney Art Elsner explained that on September 11, 2009, Officer Kristen Spraggins received a letter from Mayor Kelley for recommendation of termination. In the letter it stated she had the right to a pre-disciplinary hearing before the City Council. He stated Officer Spraggins exercised her right for the pre-disciplinary hearing and this meeting would be to hear testimony and reasoning for termination. At this time, City Clerk Teresa Mercer swore in the following witnesses: Police Chief Patrick Johnson, Corporal John Eckert, Lieutenant Ron Fields, Animal Control Officer Shauntrel Jackson, Officer Mark Ritter and Officer Kristen Spraggins. At this time, the witnesses were questioned by Attorney Lee, Mayor Kelley and Councilmembers. After questioning, Attorney Guillot and Officer Spraggins were given the opportunity to address the charges against Officer Spraggins. With no further comments, Councilmember Watts made a motion to go into Executive Session, including the City Attorney and the City Clerk, to discuss the information given by the witnesses. The motion was seconded by Councilmember McGee and a roll call vote was taken. Yeas; Mayor Kelley, Councilmembers Long, Weaver, McGee, and Watts. Nays; None. Motion passed unanimously. Mayor Kelley announced the meeting would adjourn, the time being 9:17 p.m., to Executive Session and the Council would reconvene the public meeting immediately following the conclusion of the Executive Session. After the return of the Council, Mayor Kelley declared the public meeting back in session. The time was 9:30 p.m. Councilmember Watts made a motion to terminate Officer Spraggins for violation Section 5 Paragraph 01.17 of the Millbrook Police Department Policy Manual. The motion was seconded by Councilmember Weaver and a roll call vote was taken. Yeas; Mayor Kelley, Councilmembers Long, Weaver, McGee, and Watts. Nays; None. Motion passed unanimously. Councilmember Watts made a motion to terminate Officer Spraggins for violation Section 5 Paragraph 01.07 of the Millbrook Police Department Policy Manual. The motion was seconded by Councilmember Weaver and a roll call vote was taken. Yeas; Mayor Kelley, Councilmembers Long, Weaver, McGee, and Watts. Nays; None. Motion passed unanimously. Councilmember Watts made a motion to terminate Officer Spraggins for violation Section 5 Paragraph 01.02 of the Millbrook Police Department Policy Manual. The motion was seconded by Councilmember Weaver and a roll call vote was taken. Yeas; Mayor Kelley, Councilmembers Long, Weaver, McGee, and Watts. Nays; None. Motion passed unanimously. Councilmember Watts made a motion to terminate Officer Spraggins for violation Section 5 Paragraph 01.30 of the Millbrook Police Department Policy Manual. The motion was seconded by Councilmember Weaver and a roll call vote was taken. Yeas; Mayor Kelley, Nays; Councilmembers Long, Weaver, McGee, and Watts. Motion failed 4 to 1.
ADJOURNMENT. There being no further business, Councilmember Watts moved to adjourn. The motion was seconded by Councilmember McGee and passed by voice vote. The meeting adjourned at 9:37 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
SEPTEMBER 28, 2009
MINUTES
REGULAR COUNCIL MEETING
SEPTEMBER 28, 2009
The City of Millbrook held its Regular Council Meeting at 7:00 p.m., Monday, September 28, 2009, City Council Meeting Room.
CALL TO ORDER. Mayor Kelley called the meeting to order.
INVOCATION. Councilmember Weaver gave the invocation, which was followed by the pledge of allegiance to the flag.
ROLL CALL. Mayor Kelley requested the roll be called. Present were Mayor Kelley, Councilmembers Long, Lott, Weaver, McGee, and Watts. Also present were Department Heads Burkhalter, Hogan, Pugh, Sherrill, Thompson, Fire Chief Brown, Police Chief Johnson, Contract Engineers Jerry and Stuart Peters, the City Attorney, City Treasurer, and the City Clerk.
APPROVAL OF AGENDA. Councilmember Watts moved to approve the Agenda. The motion was seconded by Councilmember McGee and passed by voice vote.
READING OF MINUTES. Regular Council Meeting, September 14, 2009 and Special Council Meeting, September 24, 2009. Councilmember McGee moved to accept the minutes of September 14 and 24, 2009 as written. The motion was seconded by Councilmember Watts and passed by voice vote.
RESOLUTION 09-38. Authorizing Mayor to Enter into Contract/ Municipal Software Group, LLC/ Court Department. Resolution 09-38 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-39. Authorizing Expenditures for October 2009. Resolution 09-39 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-40. Support for the Community Improvement Association to Gain Ownership of Sandtown High School Campus. Resolution 09-40 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-41. Authorizing Mayor to Enter into Contract/ City Millbrook Community Players, Inc. Resolution 09-41 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-42. Authorizing Mayor to Enter into Contract/ Elmore/ Autauga Community Action Committee. Resolution 09-42 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-43. Authorizing Mayor to Enter into Contract/ Global Solutions, Via the Elmore County Sheriff’s Office. Resolution 09-43 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-44. Authorizing Mayor to Enter into Contract/ Veriniz Systems of Lanett Alabama. Resolution 09-44 was read in full. Action on this Resolution was deferred until later in the meeting.
RESOLUTION 09-45. Declaring Excess Property/ Police Department. Resolution 09-45 was read in full. Action on this Resolution was deferred until later in the meeting.
ACCEPTANCE OF BIDS. At this time, Fire Chief Larry Brown stated he had received only one bid for the purchase of a 2010 ambulance from the company Peach State Ambulance in the amount of $128,760.00. He stated he felt the price was too high and asked the Council’s permission to extend the bid until October 23, 2009, with bids being presented to the Council at the Regular Council Meeting, October 26, 2009. Councilmember McGee moved to deny the bid from Peach State Ambulance and extend the bid to October 23, 2009, with bids being presented to the Council at the Regular Council Meeting, October 26, 2009. The motion was seconded by Councilmember Weaver and passed by voice vote.
JOB DESCRIPTION. Director of Information Technology. Councilmember Watts moved to waive the reading of the job description for the Director of Information Technology. The motion was seconded by Councilmember McGee and passed by voice vote. Councilmember Watts moved to accept the job description for Director of Information Technology. The motion was seconded by Councilmember McGee and passed by voice vote. Mayor Kelley stated the job description would be posted in City Hall.
PUBLIC ASSEMBLY PERMIT. Anointed Word Church. Church Rally. October 3, 2009, 10:00 a.m. to 4:30 p.m., Village Green Park. Councilmember McGee moved to approve the Public Assembly Permit for Anointed Word Church. The motion was seconded by Councilmember Watts and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Mustang Youth Football League. Homecoming Parade. October 10, 2009, 8:00 a.m. to 12:00 p.m., Main Street. Councilmember McGee moved to approve the Public Assembly Permit for the Mustang Youth Football League. The motion was seconded by Councilmember Watts and passed by voice vote.
PUBLIC ASSEMBLY PERMIT. Canier Wedding. October 10, 2009, 4:00 p.m. to 6:00 p.m., Village Green Park. Councilmember McGee moved to approve the Public Assembly Permit for the Canier Wedding. The motion was seconded by Councilmember Watts and passed by voice vote.
REPORT OF COUNCILMEMBERS. Councilmember Long thanked the Council for their support toward the Community Improvement Association.
REPORT OF DEPARTMENT HEADS. No reports were given.
OPEN TO THE FLOOR. No comments were made.
VOTE ON RESOLUTION 09-38. Authorizing Mayor to Enter into Contract/ Municipal Software Group, LLC/ Court Department. Councilmember McGee moved to adopt Resolution 09-38. The motion was seconded by Councilmember Long and passed by voice vote.
VOTE ON RESOLUTION 09-39. Authorizing Expenditures for October 2009. Councilmember McGee moved to adopt Resolution 09-39. The motion was seconded by Councilmember Watts and passed by voice vote.
VOTE ON RESOLUTION 09-40. Support for the Community Improvement Association to Gain Ownership of Sandtown High School Campus. Councilmember Long moved to adopt Resolution 09-40. The motion was seconded by Councilmember McGee and passed by voice vote.
VOTE ON RESOLUTION 09-41. Authorizing Mayor to Enter into Contract/ City Millbrook Community Players, Inc. Councilmember McGee moved to adopt Resolution 09-41. The motion was seconded by Councilmember Weaver and passed by voice vote.
VOTE ON RESOLUTION 09-42. Authorizing Mayor to Enter into Contract/ Elmore/ Autauga Community Action Committee. Councilmember Watts moved to adopt Resolution 09-42. The motion was seconded by Councilmember McGee and passed by voice vote.
VOTE ON RESOLUTION 09-43. Authorizing Mayor to Enter into Contract/ Global Solutions, Via the Elmore County Sheriff’s Office. Councilmember McGee moved to adopt Resolution 09-43. The motion was seconded by Councilmember Long and passed by voice vote.
VOTE ON RESOLUTION 09-44. Authorizing Mayor to Enter into Contract/ Veriniz Systems of Lanett Alabama. Councilmember McGee moved to adopt Resolution 09-44. The motion was seconded by Councilmember Long and passed by voice vote.
VOTE ON RESOLUTION 09-45. Declaring Excess Property. Police Department. Councilmember Long moved to adopt Resolution 09-45. The motion was seconded by Councilmember McGee and passed by voice vote.
ADJOURNMENT. There being no further business, Councilmember McGee moved to adjourn. The motion was seconded by Councilmember Watts and passed by voice vote. The meeting adjourned at 7:35 p.m.
Respectfully submitted,
Teresa Mercer,
City Clerk
APPROVED:
Al Kelley,
Mayor
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